We manage your details. You enjoy your day.
Creating luxury style events without the high-end price-tag.
Unlike traditional day of wedding coordination, we begin our services from the very beginning of your planning process. From vendor selection, to design direction, all the way to timeline creation and vendor management, we make your planning experience easy and enjoyable from start to finish.
paper hat. – something you create & craft for a celebration.
And that’s exactly what we do! We create the blueprint, help you build a custom experience, and guide you through the entire process. Carefully created and expertly crafted,just for you.
Process & Packages
How It Works
DAY 1
Whether you’re a year away, or 3 months out, we’ll schedule your first planning meeting the moment you book. We’ll dive into your wedding vision and craft an initial blueprint of your day.
PLANNING
We answer questions, create custom tools and checklists, and supply inspiration, ideas and solutions to take the guess work out of that what-comes-next feeling of planning.
TIMELINES
We’ll finalize your timeline, manage all your vendors, and have a continuous check-in schedule to keep you on track to make sure every detail is taken care of.
DAY Of
We’ll set up all your details, track your timeline, and make sure we’re the go-to for whatever is needed on the day
gold PACKAGE
Partial Planning
You’ve booked your venue, maybe you’ve seen a photographer you like, but now you’re overwhelmed with what to do next.
Partial Planning allows you to work together with a professional throughout the entire process. We make sure everything is take care of and keep you on track every step of the way.
IDEAL FOR THE COUPLE 6 MONTHS to 1 year or more out
-
Unlimited communication from the day you book
Custom Vendor referrals
Vendor contract review and mediation
Vendor quote and proposal review and assistance
Design help + creative direction including décor and floral sourcing
Site planning
Floor Plan Layouts
Decoration management
Timeline Creation
Communication and Coordination of all vendors
Easy and accessible plans created to keep you on track between meetings
Client Portal account to hold all wedding details
Ceremony set up + management
Reception set up + management
Unlimited hours on call day of
On site throughout entire event
silver PACKAGE
Wedding Coordination Plus
When you’re off to a good start, but could use more help.
With more consultations and more hours on the day than our Coordination package, Coordination Plus gives you that extra direction and help you need to get your plans off the ground and running. From the day you book, we’ll get started planning, no matter how far out you are.
Ideal for the couple 4-6 Months out
-
Planning begins the day you book
3 Planning Meetings prior to 3 months out
Unlimited communication begins 3 months out
Custom Vendor referrals
Design help + creative direction
Floor Plan Layouts
Decoration management
Timeline Creation
Communication and Coordination of all vendors
Easy and accessible plans created to keep you on track between meetings
Client Portal account to hold all wedding details
Ceremony set up + management
Reception set up + management
Unlimited hours on call day of
On site throughout entire wedding day + additional hours
blue PACKAGE
Wedding Coordination
For the couple that has a good handle on things.
You’ve booked some vendors and know what you want, but want to make sure you’re not forgetting anything, and wisely recognize you need someone other than yourself to run the big show. We’ll ensure your perfect vision is just as perfectly executed, and that all the tiny details are accounted for.
IDEAL FOR THE COUPLE 3 MONTHS OUT
-
Planning begins the day you book
2 Planning Meetings prior to 3 months out
Unlimited communication begins 3 months out
Custom Vendor referrals
Design help + creative direction
Floor Plan Layouts
Decoration management
Timeline Creation
Communication and Coordination of all vendors
Easy and accessible plans created to keep you on track between meetings
Client Portal account to hold all wedding details
Ceremony set up + management
Reception set up + management
Unlimited hours on call day of
On site throughout entire wedding day
-
If you are planning a celebration on your own, but would like some professional advice, we are here to help!
We offer hourly consultations in person, or over the phone, to help you navigate through all the details and tough questions. We also offer additional hours on the day of, as well as:
Consultations
Additional Hours on the Day
Rehearsal Management
Rehearsal Dinner
-
Before signing any venue contracts or vendor agreements, make sure that the fine print doesn’t leave you paying more than you think.
Our bar certified attorney will review your contracts, break down the payments and obligations, clearly show where terms can be negotiated, and can suggest alterations or substitutions that best fit your event needs.
Up to 3 Contracts Reviewed
Only $75 for Each Additional Contract
-
Outside the Grand Rapids area? We’ll come to you!
All travel in Michigan is already included in our pricing!
If planner is needed for after hours outside of Grand Rapids, hotel accommodations may be included at couple’s blocked rate
Prices for travel outside of Michigan will be agreed upon with couple
But I don’t see any prices….
We offer a niche service different than any other planner. We do our best to explain EXACTLY what you’re getting, and that you’re only paying for what you need.
We are happy to send you a service guide with a list of our prices, just ask!
Quick Q’s
-
While this is commonly referred to as “Day-of,” a better description is “coordination FOR the day of.”
To effectively coordinate every moving part of your wedding, we need all the details from you months in advance to be able to successfully organize the entire day and all your vendors involved.
We work with these key players and the timeline to make sure the logistics are confirmed and scheduled to run as planned.
From managing their arrival times, making sure everything you ordered was delivered, decorating and setting up your ceremony and reception venues, to packing up all of your gifts and items at the end of the night, we allow you to enjoy the tasks of wedding planning yourself, while having a professional team there to walk you through all the steps, reminding you of anything missing, and finally bring everything together for you.
-
We are a boutique wedding company, meaning we are very intentional about being, and staying, a small business. We provide personal attention and commitment to making your wedding experience different than any other. We understand that a wedding is an investment in your memories. All of our packages have the ability to add on as much help as you want as we get deeper into planning. Only pay for what you need!
-
Awesome! Head to our Contact Page and fill out the form to schedule your initial consultation or to book your date. Our team will respond to all inquiries within 24 hours. See you soon!
Paper Hat Weddings welcomes all love and all religions. We can’t wait to make your day perfect.
